Marshal info Vale 2017

Marshal Brief

Thank you for volunteering to marshal at the race, your help is greatly appreciated by organizers and participants alike. You are joining an excellent team, widely regarded as having the best marshals around!  Please meet at your location specified below. Please bring a mobile phone with you to use in case of an emergency, make sure you give your mobile phone number to Ben or Joe and put the base & race number in your phone (see bottom of page). The race directors and their responsibilities are Ben Morris –(Logistics, Marshal Locations & Checkpoints), Joe Timmins (Start/finish, Registration, Timing), Pete Smith (Logistics, Marshal Locations & Checkpoints).  We have CAVRA Medics covering the event and the Officer in charge for this event will be Ivor . 

General Information. Below is a copy of the key points and information sent out to competitors.

Timetable

Saturday 1nd April

 

06.30 - Coach leaves Ogmore for Penarth

             Ultra registration opens

 07.30 - Ultra registration closes

 07.45 - Ultra race brief

 08.00 - Ultra start

 09.00 - Coach leaves Ogmore for Porthkerry

           -18 mile registration opens

 10.00 - 18 mile registration closes

 10.20 - 18 mile race brief

 10.30 - 18 mile start

 12.15 - Ultra cut off time Porthkerry Park

 14.30 - Cut off time Llantwit (both races)

 17.15 - Cut off time Southerdown (both races)

 18.00 - Cut off time Ogmore (both races)

  

Checkpoints
(18 mile figures are shown in brackets.)                                                  Ultra cut off time

 1. Barry                         5.5 miles

 2. Porthkerry                 13.5 miles (toilets available)                               1215 

 3. Aberthaw                   18.5 miles (4.5 miles)                                         1430 

 4. Llantwit                     23 miles (9.5 miles) (toilets available)                 

 5. Southerdown             29 miles (15.5 miles) (toilets available)               1715 

 6. Ogmore                    32 miles (18.5 miles) (toilets available)                1800 

 

Cut off points
There are several cut off points on the course shown in the event timetable above.  If competitors do not make it to these checkpoints within the time limits you they will not be allowed to continue.  This is for their safety and that of other runners, and to ensure the smooth running of the event. If competitors are allowed to continue after the cut off time it restricts the smooth flowing of first aid cover, safety teams and marshals moving along the course. It also means the competitors will not be finished in the overall cut off time and this means everyone (marshals, safety team and organisers) have to remain at their stations longer than they have committed to. 

Registration- 32 mile start: Penarth Pier, CF64 3AU start time 08.00 

There is a one-way system that takes you past the pier, where there is limited parking available opposite the entrance to the pier.  Further parking is available in a car park at the top of the hill once you have driven past the pier.  Please bring coins as parking charges apply. 

Registration- 18 mile start: Porthkerry Park, CF62 3BY start time 10.30

Once you enter the Park follow the road until you come to a car park, in front of the café, this is the start location.  Please note race car parking is in the overflow car park in front of a very large viaduct. Please follow the instructions of the marshals. Registration is in the log cabin to the left of the Café, by the entrance to the overflow car park.

Finish: Ogmore-by-Sea, Rivermouth Car Park CF32 0PR.  This is a car park located at the edge of the Ogmore estuary.  The turning into the car park is quite steep and narrow, especially if you are driving from Southerndown, so please take care when turning into the car park.  If you are arriving early to park and catch a coach to the start you will be directed by marshals when in the car park, please follow their directions.  This car park can get busy so please park considerately and take care when leaving after the event.  Parking charges apply at this car park, (£5 for a full days parking –coins only).

Coaches

Coach 1 - Leaves from Ogmore for Penarth at 06.30am. Coach 2 - Leaves from Ogmore for Porthkerry 09.00am

Drop bags

For both the Ultra and 18 mile race you have the option of having a drop bag to transport any spare kit from the start to the finish line.  These will be provided on the day along with stickers to mark which bag is yours. PLEASE MAKE SURE DROP BAGS ARE TAKEN TO THE DROP BAG VAN BY COMPETITORS. DO NOT COLLECT DROP BAGS AT REGISTRATION AS YOU MAY HAVE TO CARRY THEM TO THE VAN!

General Race Notes

Please check the forecast for the event and bring enough warm kit to remain comfortable and full body water proof cover to keep you dry should the weather be wet. Suitable footwear to keep you warm and dry with adequate grip is also advisable. A head torch or hand torch with fully charged or spare batteries is essential. If you do not have any equipment, please contact us a.s.a.p. and we can help. Please make sure you pick up a yellow safety vest from registration and use it throughout.
There are no muddy trainers allowed inside any of the facilities, so please do your best to ensure participants remove their shoes if muddy especially after the race.

Our collective aim is to facilitate the safe, smooth running of the event for competitors and other users of the route. You may need to be assertive at times, but above all else try to remain positive and encouraging. Please ask runners to keep to the left of footpaths, and leave space for any returning runners. Politely try to inform any other route users about the event. At the start please try to keep to keep the Canal path clear. Please make everyone feel welcome, especially new, or nervous individuals.

Please record the numbers of runners coming through the checkpoints. We have supplied checkpoint record sheets with the aim of recording runners in 15 minutes’ blocks. This is so we can roughly predict when runners will be coming through checkpoints further down the route, and keep an eye out for any missing or slowing down. Please keep an eye out for anyone struggling or injured. Check that they are ok and if they need first aid assistance please follow the guidelines below. Please report any issues to the race directors at the end of the race.

Dealing with Emergencies

CAVRA First Aid Responders are covering first aid for the event. They will be roaming in 3 x Land Rovers and stationed at open Checkpoints and roaming. If you need assistance call their mobile immediately. They are there to cover the event so with any emergencies (Major or Minor) call them and they will coordinate response. The number is below.

Each checkpoint has an Emergency Access Point (EAP) Map which details the route, and the the location, address and grid reference of the Emergency Access Points (EAP) to the Trail. If you need to call CAVRA, first aiders or Emergency Services you can refer to this for access points to the route. You should make yourself familiar with it when you arrive.

In addition to the CAVRA team we have numerous first aiders as part of our team Pete, George, Ben, Joe, Liam and some of the Marshals are all qualified first aiders so we have a lot of first aid cover!

Please note that if anyone is injured or withdraws and they are not a major emergency (i.e going to hospital in an ambulance) then they must wait until the sweeper and last racer is through and the course is clear before being returned to base. Put them in a warm car or indoor location and keep an eye on them.  But please don’t leave your position to take them back unless relieved with another suitable person issued by the race directors. Of course, if they have family and friends to pick them up or want to get a taxi this is fine.

In a minor injury summon the nearest first aider/or medic, call CAVRA control and then call the race director. Ensure they are warm and get them in shelter from the elements if possible! (Car, building, bus shelter, out of the wind).
In a major emergency call/get help from a first aider, other runners, marshals or bye-standers. Call CAVRA Control (if CAVRA medic is not already their). CAVRA will coordinate the response. (If no Response from CAVRA and a major emergency call 999). Then call the race director.

Individual marshal positions and roles can be seen below. You will receive a copy of these on the day and a map with relevant locations. If you can’t make it for the times you’ve been put down for or if we’ve missed anyone please send us a message a.s.a.p.

 

Thanks again for helping and see you on Saturday
The Run Walk Crawl Team. 
 

 

Marshal Summary

  

Set Up Finish/Meet Buses 0600-0900 Ogmore

Pete, Liam

Registration Penarth Pier 0600-0740

Sian P, Russ, Lisa, Char, Sarah Cole, Webb,Jess DT

Start Penarth Pier 0750-0810 (Starts 0800)

Sarah Cole, Webb, Jess DT, Mark Aston (Sweeper), JT

CP1 Barry 0830-0945 (Please meet with Ben at 0830 at CP1 in Layby on Hayes Rd, Barry)

George (CP Manager) ,Elin Roberts, Karl Necke, Nicola, Emma, Angela

Marshals Around Barry 0830-1200 (Please meet with Ben at 0830 at CP1 in Layby on Hayes Rd, Barry)

C1 –Roundabout, Hayes Road/B4267/Sully Moors Road. 0840-0945 - Sarah W, Ellen

C2- Located by road crossing. Sully Moors Road, A4055 (Cardiff Road), A4231 (By McDonalds,CF63 2BE) 0830-0945 Carlos Land 

C3- Located by VofG Council, Ffordd Y Mileniwm, Barry CF63 4RT.  0845-1100 Kel Davies, Joni Bush

C4- Located at Jacksons Bay 0900-1100 Rob Nelson

C5- Located at Jacksons Bay 0900-1105  Mari, Delyth Lewis (0900-1115)

CP 2 Porthkerry  (Opens 0920-closes 1215)

Nickie (CP Manager), Dave, Cath Bufton,Nicola, Emma, Angela 

Registration 18miler 0900-1000 (Please meet at 0830 in the lodge)

Pat, Liz W, Margaret H, Webb, Jess DT, Jess H

Start 18miler 1020 (Starts 1030)

Jess, Webb, Pat, Joe T

CP 3 Aberthaw 1000-1330

Liam (CP Manager), Elin Roberts, Carlos Land (1030-1330)

CP4 Llantwit 1030-1430

George (CP Manager), Karl Necke (1030-1430)

Kel Davies, Joni Bush 1130 -1300

CP5 Southerndown 1145-1800

(Meet Joe 1145)

Sarah W (CP Manager), Ellen

Finish 1200-1800

Joe T, Jess DT, Rob Nelson, Webb

Kel Davies & Joni Bush  (after CP4)

 

 

Name

Contact Number

Ben Morris (Race Director)

07968 899 303

Joe Timmins (Race Director)

07790 277 169

Pete Smith (Race Director)

07974 004 875

Ivor (CAVRA First Aid Controller)

07973 627 137

Brady Stewart CAVRA

07478 736 041

Mark Drew  CP1

07814 177 063

Nickie Morris CP2

07738 532 167

Liam Chambers CP3

07754 900 089

Mark Drew  CP4

07814 177 063

Sarah Wilde CP5

 

 

 

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